You can also see that check-out is not required since we want multiple people to be able to edit the document at the same time. Here you can see that version control is turned on and that major versions are being saved automatically for this document library. To check the Versioning settings, Click “LIBRARY”, “Library Settings” and then “Versioning settings”.

Now the SharePoint document library opens up in my browser. To check the version settings in SharePoint, click the “FILE” tab, at the bottom right corner of the “Info” section click “Open File Location”. Version control is turned on by default on this SharePoint document library. When multiple people are working on the same document it’s very useful to use version control so that you can roll back to an earlier version of the document if you want to. By clicking the save button not only do you save your own changes, but you also refresh the document and synchronize any changes that other authors might have done to the document. When you’ve saved a document to a shared location you can see that the save icon looks a bit different. I’ll click back to go back to my document. Here you can see that the document has been successfully shared with Jacob and Nourah.

An email is sent out with a link to the document. Here I’ll write a personalized message that will be included in the email. To co-author the document they need to have editing rights, so leave the default which is “Can edit”. You can decide if they should have read-only access or editing access.

Here I’ll add Nourah and Jacob whom I’m working on the document with. Next, you need to share the document with the people you want to co-author the document with. Here, I’ll select my OneDrive business folder, this way the document is saved to the cloud, but I also have a local copy of the document synchronized on my laptop so that I can work on it even if I’m offline. Click “FILE”, “Save” and then select the location. To co-author a document with others you need to save the document to a OneDrive or a SharePoint folder. How to save a document online and share it? Ideally, we would all sit down in the same room and work on it together, but since we are not all physically in the same place we are going to co-author this document remotely online. Here is a document that I’m working on with two of my colleagues. You can also access your documents from anywhere and edit them from any device using the Word Web App. In Word 2013 you can be much more efficient collaborating, by co-authoring documents in real-time. Quite often you need to work on a document with others.

Word2013